Notice of Directors retiring at upcoming 2025 AGM

This is a copy of the email sent to all Members on 4 March 2025.

LAMPADA SKI CLUB CO-OPERATIVE LIMITED

NOTICE IS HEREBY GIVEN OF THE DIRECTORS RETIRING AT THE 57th ANNUAL GENERAL MEETING (AGM) OF MEMBERS

Date and venue to be confirmed

Notice of Directors Retiring

 At the 57th Annual General Meeting of Members:

Richard Francis, Kent Mears, Jeremy Tompson and Rod Proud retire by rotation and offer themselves for re-election

There are no casual vacancies on the Board.

Nominations:

Any member may nominate for the position of Director. Interested members should send their application to the Secretary no later than 15th March 2025. The nomination process is detailed overleaf.

The names of all nominees will be included in the Notice of the AGM which will be sent all Members together with the financial statements for the year ended 31 December 2024 no later than 14 days before the AGM.

Director’s duties include attending at least four meetings each year and providing services to the Board as agreed with the Chairman. We would expect applicants to have a genuine interest in the running of Lampada Ski Club especially in the maintenance and development of the lodge and to ensure the club continues to operate in the best interests of members.

Please note that no director receives any remuneration.

By Order of the Board dated 28 February 2025      

John Jamieson

Secretary

Ph:  0410 889 221

Email: lampadaskisecretary@gmail.com

 

Nomination Procedures

Extracted from the Model Rules (available on the Lampada website www.Lampadaskiclub.com)

11.3 Election of directors

  1. a) Board members will be elected in the manner specified in this rule. At an annual general meeting at which a director retires, the vacated office may be filled in the manner specified in this rule.
  1. b) At least six (6) weeks before an annual general meeting, the board must:
  2. i) notify all members of the number of directors retiring at the annual general meeting; and
  3. ii) advise the members of:
  4. A) their eligibility to nominate as a director;
  5. B) the duties and responsibilities of a director;
  6. C) the anticipated remuneration (if any); and
  7. D) the nomination and election procedures.
  1. c) A notice must also be displayed at the place of business of the co-operative, inviting nominations of nominees to serve as directors.
  1. d) A nomination must:
  2. i) be signed by two (2) or more members;
  3. ii) provide details of the qualifications and experience of the person nominated; and

iii) be accompanied by a notice in writing signed by the nominee consenting to their nomination.

  1. e) The nomination and the notice of consent must be lodged with the secretary of the co-operative at least 30 days before the annual general meeting.
  1. f) The secretary, or an officer nominated by the board, shall give details of each person who has been nominated to members with the notice of the annual general meeting. Details to be provided to members must include the nominee’s:
  2. i) name;
  3. ii) qualifications and experience; and

iii) length of any previous service as a director of the co-operative or with any other co-operative.

  1. g) Where the number of nominees equals the number of vacancies, the nominees will be declared elected at the annual general meeting.
  1. h) If there are insufficient nominees to fill all vacancies, the nominees will be declared elected at the annual general meeting and nominations for people to fill the remaining vacancies shall be called from the floor and a ballot held if required.
  1. i) Where the number of nominees exceeds the number of vacancies, the election of directors shall be conducted at the meeting by ballot as follows:
  2. i) a returning officer is elected at the meeting. The directors, secretary, or anyone who has an interest in the election, are not eligible to be the returning officer;
  3. ii) all nominees are to be listed on the ballot form in alphabetical order;

iii) the returning officer is responsible for determining the validity of and counting of the votes;

  1. iv) if there is an equality of votes, the outcome shall be determined by lot; and
  2. v) the returning officer is to declare the election results.
  1. j) If any vacancies remain at the end of the meeting, such vacancies shall be casual vacancies and shall be filled in accordance with Rule 11.6.
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